Notion ↔ Tools — source-of-truth split

Short reference · canonical sits here · same structure as tools.eliteoutsiders.com (rule 15)

Where every kind of content/system knowledge lives for byForja, and how Claude reads it.

A. tools.byforja.com (this site) — strict minimum. Live state, counters, boards, process pages. AL-facing first. English only.

B. Notion — full source of truth. Doctrine, prompts, grammars, CRM databases, plans. Everything Claude consumes at execution time lives here: Claude Code HQ — universal patterns · byForja — Claude Code HQ — specifics · byForja hub (Notion top-level).

C. Audience tags inside Notion — every page, every toggle, every block must carry one of three tags so Claude knows what to read and what to skip:

[for AL] — Claude ignores at execution. AL-only context, drafts, raw dictation, personal notes.
[for Claude] — Claude reads and acts. Machine-targeted instructions, prompts, rules.
[for AL & Claude] — shared context. Read by both, acted on by Claude with AL oversight.

D. Navigation — AL navigates Notion via ⌘P + keyword. So page titles must be searchable: descriptive, English, no emoji-only titles, no acronyms unless explicit.

E. Hard rule — no Notion edit without explicit AL go. Especially no deletion. Claude always warns first. Triple-confirm before any merge or archive.

Per-topic source of truth

Topic	Canonical location	Audience	Status
Brand identity	Notion HQ (to create)	not tagged yet	not settled
Sales scripts	Notion + Cal.com	not tagged yet	not settled
CRM data	D1 byforja (to come)	not tagged yet	not settled
Analytics & events	D1 byforja events table	not tagged yet	live
Plans & calendars	Notion + Cal.com	not tagged yet	not settled
Process docs	This intranet	not tagged yet	live
Visual assets	Drive (TBD)	not tagged yet	not settled
Email templates	Resend + Kit dashboards	not tagged yet	live
Source code	Git repos (byforja-site, byforja-tools)	not tagged yet	live
Weekly business steering	tools · /weekly-business-steering (D1 weekly_steering + steering_notes)	both	Canonical here since 2026-09-10 (migration 0011 to apply)
Actions board (cold name to served client)	tools · /lf-cross-platform-content (D1 board_state) · plan behind it: Notion · Global vision & 3-week plan	both	Canonical: ticks here, plan in Notion
Acquisition architecture (live state)	tools · /architecture · doctrine: Notion · Doctrine byForja	both	Live state here, doctrine in Notion
Cal.com questionnaire wording	tools · /cal-questionnaires	both	Canonical here (Cal.com can lose it)
Crons / robots	tools · /crons	both	Canonical here

Topic

Canonical location

Audience

Status

Brand identity

Notion HQ (to create)

not tagged yet

not settled

Sales scripts

Notion + Cal.com

not tagged yet

not settled

CRM data

D1 byforja (to come)

not tagged yet

not settled

Analytics & events

D1 byforja events table

not tagged yet

live

Plans & calendars

Notion + Cal.com

not tagged yet

not settled

Process docs

This intranet

not tagged yet

live

Visual assets

Drive (TBD)

not tagged yet

not settled

Email templates

Resend + Kit dashboards

not tagged yet

live

Source code

Git repos (byforja-site, byforja-tools)

not tagged yet

live

Weekly business steering

tools · /weekly-business-steering (D1 weekly_steering + steering_notes)

both

Canonical here since 2026-09-10 (migration 0011 to apply)

Actions board (cold name to served client)

tools · /lf-cross-platform-content (D1 board_state) · plan behind it: Notion · Global vision & 3-week plan

both

Canonical: ticks here, plan in Notion

Acquisition architecture (live state)

tools · /architecture · doctrine: Notion · Doctrine byForja

both

Live state here, doctrine in Notion

Cal.com questionnaire wording

tools · /cal-questionnaires

both

Canonical here (Cal.com can lose it)

Crons / robots

tools · /crons

both

Canonical here

Naming conventions

F. English only for any page/title/toggle/block tagged [for Claude] or [for AL & Claude]. Pages tagged [for AL] can stay in any language — AL's choice.

G. Page titles — descriptive, searchable in ⌘P. No emoji-only titles. Acronyms only with full form on the page.

H. Block-level tags — every meaningful block in a process page carries its audience tag. Saves Claude a full re-read and saves AL the burden of segregation by colour.

Where things must mirror

Any routine/event/cron that touches the byForja pipeline → tracked on /crons. Mirror summary in Notion if the process page exists.
Every Notion canonical page → listed in byForja — Claude Code HQ — specifics. When a page changes status, update both.
This page (notion-vs-tools) is the short reference. The long form lives in Notion.

n8n VPS — REST + MCP wiring

I. Instance — Same n8n instance as EO: n8n on the Hostinger VPS (72.62.187.71:5678), token in ~/.config/eo/secrets.env as N8N_VPS_API_TOKEN. Test connectivity: curl -H "X-N8N-API-KEY: $N8N_VPS_API_TOKEN" http://72.62.187.71:5678/api/v1/workflows.

J. Trigger a workflow from Claude Code (REST) — curl -X POST -H "X-N8N-API-KEY: $N8N_VPS_API_TOKEN" http://72.62.187.71:5678/api/v1/workflows/<workflowId>/execute. Returns an execution id.

K. Instance-MCP — Same MCP server as EO (http://72.62.187.71:5678/mcp-server/http, Bearer = the same token), wired in ~/.claude.json under mcpServers.n8n-eo. Manual-only workflows appear once enabled in Settings > Instance-level MCP > Workflows.

L. Workflows for byForja (read from the n8n API on 27/08/2026) — One: [byForja] Video Auto-Publisher, daily schedule trigger 09:30 Europe/Paris, switched off (dormant), also reachable through the webhook byforja-videos-trigger. Card N8N-1 on /crons.

Page rebuilt on the EO structure on 2026-09-10 · iterate as the pipeline crystallizes.